Act of Completed Work for Ukrainian FOP 2026 — PDF & Word

For FOPs: taxes and bank details

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An acceptance certificate with every mandatory detail. Fill it in once, download PDF or Word, and make the invoice and delivery note from the same data.

1Document

Number Date Payment due optional Place of issue optional Basis: contract or order optional Basis in English optional

2Your details

Full name or companyAs in the state register, in Ukrainian: “ФОП Прізвище Ім’я По батькові” Name in English As your bank spells it for foreign-currency payments. Leave empty to use the transliteration Taxation RNOKPP (tax ID) or EDRPOU VAT number (ІПН) Address optional Address in English optional IBAN Banks usually give a separate IBAN for foreign currency — look for “details for incoming currency payments” in your banking app. We keep it separately for each currency. BankLeave empty to detect it from the IBAN Bank name in English Bank SWIFT / BICFilled in for major banks — check it against your bank’s details Intermediary bank: name, SWIFT, account optional Listed in your bank’s USD or EUR details. Not sure — leave it empty. Phone optional Email optional Signatory name optionalLeave empty to use your name Remember my details on this device

3Client

Client name EDRPOU, RNOKPP or Reg. No. optional VAT ID (foreign company) optional Address optional Signatory position optional Signatory name optional

4Goods and services

VAT Prices include VAT

5More options

Note optional Note in English optional Payment reference optionalLeave empty to build it from the number and date Payment QR code (NBU standard) Invoice-offer: payment means acceptance of the terms “Generated with bbstudio.site” line at the bottom

Logo optional

Add a logo

For FOPs

Invoice: done. What if clients paid on your website themselves?

We build websites and online stores with card payments (LiqPay, monobank): orders and money come in on their own, no manual invoices. We are a group 3 FOP ourselves and invoice every month, so we know how much time it takes.

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Mandatory details of an act

Under Art. 9(2) of Law No. 996-XIV as amended in 2026. The template includes all six.

Document title“Акт здачі-приймання виконаних робіт (наданих послуг)” is already in the template.

DateThe date the work was accepted; the place of issue is optional.

PartiesContractor and customer with their names and RNOKPP or EDRPOU codes.

Content and volumeWhat exactly was done, the unit of measure, quantity, price and amount.

Positions and namesWho is responsible on each side: the FOP personally, and the director or another authorised person for a company.

SignaturesHandwritten or qualified electronic signatures of both parties.

New from 1 April 2026: acts without the client’s signature

What changedIf the act states the date or period of the services, a written contract provides for it and the transactions are booked in the period they happen, a missing client position, name and signature is no longer a violation (Law No. 4791-IX).

Who it applies toLaw No. 996-XIV directly covers legal entities, so the rule works for business clients. For FOPs who don’t keep accounting records it is disputed.

ExceptionsIt doesn’t apply to transactions paid from public funds, rent of state or municipal property, construction and design-survey contracts, donations, or charitable and humanitarian aid.

What a FOP should doThe safest option is still to get a signature, on paper or with an e-signature. The template has signature blocks for both parties.

How to sign an act remotely

PDF and e-signatureDownload the PDF and sign it with a qualified electronic signature, which has the same force as a handwritten one (Art. 18(6) of Law No. 2155-VIII).

E-document servicesIn e-document systems both parties sign the act and it is stored with a timestamp.

A scan is a copyA scan of a signed act is only a copy. Keep the paper original for at least 1,095 days (Tax Code, cl. 44.3.3).

Invoice, act, delivery note: which one when

Document	Purpose	Primary document?
Invoice (rakhunok)	Requests payment: bank details, amount, payment reference	No, it is only a request for payment
Acceptance certificate (akt)	Confirms the work or services were delivered and accepted	Yes
Delivery note (nakladna)	Confirms the goods were handed over to the buyer	Yes
Invoice for a foreign client	An invoice for a foreign client; for export of services it can also serve as the contract	Once paid and with all details, it can confirm the transaction

Sources

Rules checked on 9 October 2026.

The templates are for reference: check the details and agree the document format with your client before sending. This is not tax or legal advice.

FAQ

Does the client have to sign the act?

Usually yes: signatures of both parties are the strongest proof the services were accepted. Since 1 April 2026 the client’s position, name and signature may be left off an act for services, works or rent if the act states the date or period, a written contract provides for it and the transactions are booked in the period they happen (Law No. 4791-IX). The rule works for business clients, but for FOPs who don’t keep accounting records it is disputed, so getting a signature is safer.

What details must an act contain?

Under Art. 9(2) of Law No. 996-XIV: the document title, date, the party issuing it, the content and volume of the transaction with a unit of measure, positions and names of the responsible persons, and their signatures. The template has all of them — just add the client signatory’s position and name.

Can the act be signed electronically?

Yes. A primary document may be electronic (Art. 9(2) of Law No. 996-XIV), and a qualified electronic signature has the same force as a handwritten one (Art. 18(6) of Law No. 2155-VIII). Download the PDF and sign it with a qualified e-signature, for example on id.gov.ua, in the Diia app or in an e-document service.

What date should the act have?

The date the work was accepted — usually the last day of the service or of the month the act covers. It doesn’t affect the single tax: income arises on the day the money arrives (Tax Code, cl. 292.6). For a VAT payer, though, the act date can be the first event that creates the VAT liability (cl. 187.1).

Do I need an act if I already issued an invoice?

For business clients, yes: an invoice only requests payment, while the act confirms the services were delivered — without it the client’s accountants often can’t book the expense. Make it from the same data: after the invoice, click “Make an act” and the number and basis fill in automatically.

Do I need an act for a foreign client?

Not always. For export of services (except transport) the contract can be concluded by issuing an invoice for the services (Art. 6(2) of Law No. 959-XII), and a paid invoice-offer confirms the transaction. Your bank may still ask for more documents — then use a bilingual act: choose “UA + EN”.

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Acceptance certificate (act of completed work) for FOP