Invoice for Foreign Clients from a Ukrainian FOP — Bilingual, PDF & Word

For FOPs: taxes and bank details

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An invoice for clients abroad: bilingual, in foreign currency, with SWIFT and intermediary bank details. For export of services, a paid invoice-offer can replace a contract.

1Document

Number Date Payment due optional Place of issue optional Basis: contract or order optional Basis in English optional

2Your details

Full name or companyAs in the state register, in Ukrainian: “ФОП Прізвище Ім’я По батькові” Name in English As your bank spells it for foreign-currency payments. Leave empty to use the transliteration Taxation RNOKPP (tax ID) or EDRPOU VAT number (ІПН) Address optional Address in English optional IBAN Banks usually give a separate IBAN for foreign currency — look for “details for incoming currency payments” in your banking app. We keep it separately for each currency. BankLeave empty to detect it from the IBAN Bank name in English Bank SWIFT / BICFilled in for major banks — check it against your bank’s details Intermediary bank: name, SWIFT, account optional Listed in your bank’s USD or EUR details. Not sure — leave it empty. Phone optional Email optional Signatory name optionalLeave empty to use your name Remember my details on this device

3Client

Client name EDRPOU, RNOKPP or Reg. No. optional VAT ID (foreign company) optional Address optional Signatory position optional Signatory name optional

4Goods and services

VAT Prices include VAT

5More options

Note optional Note in English optional Payment reference optionalLeave empty to build it from the number and date Payment QR code (NBU standard) Invoice-offer: payment means acceptance of the terms “Generated with bbstudio.site” line at the bottom

Logo optional

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For FOPs

Invoice: done. What if clients paid on your website themselves?

We build websites and online stores with card payments (LiqPay, monobank): orders and money come in on their own, no manual invoices. We are a group 3 FOP ourselves and invoice every month, so we know how much time it takes.

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What an invoice for a foreign client should include

The client needs details for a SWIFT transfer, and your bank needs a basis for the incoming payment. The generator covers both.

Field	What to put
Invoice number and date	Number, issue date and the payment due date.
Supplier	“Individual Entrepreneur” plus your name as the bank spells it, tax ID (RNOKPP) and address in English.
Customer	Company name, address, country and VAT ID or registration number.
Services	Description in English (and Ukrainian if bilingual), quantity, rate and amount in the currency.
Bank details	IBAN of the currency account, bank name in English, SWIFT and, if needed, the intermediary bank.
Offer clause	That payment means agreeing to the terms and, after delivery, accepting the services, so the invoice works as a contract.
VAT	“VAT not applicable” if you aren’t VAT-registered.

An invoice-offer instead of a contract

The law allows itFor export of services (except transport) a contract can be concluded by accepting an offer or by issuing an invoice for the services, including an electronic one (Art. 6(2) of Law No. 959-XII).

The clause is built inTurn on “Invoice-offer” and the generator adds, in English and Ukrainian, that payment means acceptance of the offer and, if the services were already delivered, their acceptance with no claims.

Your bank may ask for moreMost banks accept a paid invoice, but each bank decides which documents it needs (NBU Regulation No. 2). Keep your correspondence with the client at hand.

So the money arrives without delays

Name exactly as at the bankEven a one-letter mismatch between the invoice and your bank details can hold up the transfer.

IBAN for the currencyBanks often issue a separate IBAN for dollars and euros; the generator remembers one per currency.

Group 2: goods onlyServices for foreign companies require group 3 or the general system; on group 2 a FOP may serve only single-tax payers and individuals.

Tax at the NBU rateForeign-currency income is converted to hryvnias at the NBU rate on the date of receipt (Tax Code, cl. 292.5). The tax calculator fills in the rate for you.

Tax calculator →

Invoice, act, delivery note: which one when

Document	Purpose	Primary document?
Invoice (rakhunok)	Requests payment: bank details, amount, payment reference	No, it is only a request for payment
Acceptance certificate (akt)	Confirms the work or services were delivered and accepted	Yes
Delivery note (nakladna)	Confirms the goods were handed over to the buyer	Yes
Invoice for a foreign client	An invoice for a foreign client; for export of services it can also serve as the contract	Once paid and with all details, it can confirm the transaction

Sources

Rules checked on 9 October 2026.

The templates are for reference: check the details and agree the document format with your client before sending. This is not tax or legal advice.

FAQ

Can I work with a foreign client on an invoice alone, without a contract?

For export of services (except transport), yes: a foreign economic contract can be concluded by issuing an invoice for the services, including an electronic one (Art. 6(2) of Law No. 959-XII). Turn on “Invoice-offer”: payment then means acceptance of the offer and, if the services were already delivered, their acceptance with no claims. Most banks accept a paid invoice, but your bank may ask for additional documents.

What do I write about VAT if I’m not a VAT payer?

The generator adds “Без ПДВ / VAT not applicable” for you — that is how FOPs who aren’t VAT-registered mark their invoices. Don’t add 20% to the amount.

Which currency should the invoice be in?

In the currency agreed with the client: USD, EUR, GBP or PLN. Enter the IBAN of your foreign-currency account — banks often issue a separate one. The generator remembers an IBAN for each currency.

How do I write my name in English?

Exactly as your bank has it in the details for foreign-currency payments — even a one-letter mismatch can delay the transfer. If the field is empty, the generator uses the official transliteration (Cabinet of Ministers Resolution No. 55): “ФОП Петренко Петро Петрович” → “Individual Entrepreneur Petrenko Petro Petrovych”.

What is an intermediary bank and where do I find it?

It is the bank that routes dollars or euros to your bank (the correspondent or intermediary bank). Your bank lists its name, SWIFT and account number in the details for incoming currency payments. If your bank doesn’t require it, leave the field empty.

Can a group 2 FOP invoice a foreign company?

Only for goods. A group 2 FOP may provide services only to single-tax payers and individuals (Tax Code, cl. 291.4(2)), and a foreign company is neither — that is the tax service’s position. To provide services to foreign clients you need group 3 or the general tax system.

Which exchange rate is used for tax on a foreign-currency invoice?

The official NBU rate on the date the money reaches your account (Tax Code, cl. 292.5), not the invoice date. Our tax calculator fills in the NBU rate for you — just enter the date and amount.

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English invoice for Ukrainian FOP: bilingual, with SWIFT details