Delivery Note for Ukrainian FOP 2026 — Free Generator, PDF & Word

For FOPs: taxes and bank details

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A delivery note with the amount in words and “released by / received by” signatures. The matching invoice is one click away, from the same data.

1Document

Number Date Payment due optional Place of issue optional Basis: contract or order optional Basis in English optional

2Your details

Full name or companyAs in the state register, in Ukrainian: “ФОП Прізвище Ім’я По батькові” Name in English As your bank spells it for foreign-currency payments. Leave empty to use the transliteration Taxation RNOKPP (tax ID) or EDRPOU VAT number (ІПН) Address optional Address in English optional IBAN Banks usually give a separate IBAN for foreign currency — look for “details for incoming currency payments” in your banking app. We keep it separately for each currency. BankLeave empty to detect it from the IBAN Bank name in English Bank SWIFT / BICFilled in for major banks — check it against your bank’s details Intermediary bank: name, SWIFT, account optional Listed in your bank’s USD or EUR details. Not sure — leave it empty. Phone optional Email optional Signatory name optionalLeave empty to use your name Remember my details on this device

3Client

Client name EDRPOU, RNOKPP or Reg. No. optional VAT ID (foreign company) optional Address optional Signatory position optional Signatory name optional

4Goods and services

VAT Prices include VAT

5More options

Note optional Note in English optional Payment reference optionalLeave empty to build it from the number and date Payment QR code (NBU standard) Invoice-offer: payment means acceptance of the terms “Generated with bbstudio.site” line at the bottom

Logo optional

Add a logo

For FOPs

Invoice: done. What if clients paid on your website themselves?

We build websites and online stores with card payments (LiqPay, monobank): orders and money come in on their own, no manual invoices. We are a group 3 FOP ourselves and invoice every month, so we know how much time it takes.

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What a delivery note must include

It is a primary document, so it needs the mandatory details (Art. 9(2) of Law No. 996-XIV).

Field	What to put
Number and date	The shipping date; the number and place of issue are optional but make record-keeping easier.
Supplier and buyer	Names, codes and addresses; bank details are optional.
Basis	The contract, order or invoice the goods were shipped under.
Goods	Name, unit, quantity, price and amount on each line.
Total and VAT	The total, “no VAT” or the VAT rate, and the amount in words.
Signatures	“Released by” for the supplier and “Received by” for the buyer, with names.

Tips for sellers of goods

Goods and services togetherIf an order includes both goods and services such as delivery or installation, issue a delivery note for the goods and an act for the services.

Invoice → delivery noteBusiness buyers often ask for an invoice first. Issue it, then make the delivery note from the same data in one click after payment.

VAT invoice is separateA VAT payer also registers a VAT invoice in the tax register; a non-VAT FOP only issues the delivery note.

Keep for 1,095 daysA FOP keeps primary documents for at least 1,095 days from filing the return (Tax Code, cl. 44.3.3).

Invoice, act, delivery note: which one when

Document	Purpose	Primary document?
Invoice (rakhunok)	Requests payment: bank details, amount, payment reference	No, it is only a request for payment
Acceptance certificate (akt)	Confirms the work or services were delivered and accepted	Yes
Delivery note (nakladna)	Confirms the goods were handed over to the buyer	Yes
Invoice for a foreign client	An invoice for a foreign client; for export of services it can also serve as the contract	Once paid and with all details, it can confirm the transaction

Sources

Rules checked on 9 October 2026.

The templates are for reference: check the details and agree the document format with your client before sending. This is not tax or legal advice.

FAQ

When do I need a delivery note?

When you sell goods to a company or another entrepreneur. For the buyer it is the primary document confirming receipt of the goods, used to book them. For services you issue an act instead.

How is it different from a VAT invoice (podatkova nakladna)?

A VAT invoice (podatkova nakladna) is a separate tax document of a VAT payer, issued electronically with a qualified e-signature and registered in the Unified Register of Tax Invoices (Tax Code, cl. 201.1, 201.10). A FOP who is not a VAT payer doesn’t issue it. A delivery note confirms the transfer of goods and is needed regardless of VAT.

Who signs the delivery note?

The supplier who released the goods and the buyer or their representative who received them. A stamp has not been required since 2017 (Law No. 1982-VIII). Enter the receiving person’s position and name in the “Client” section.

Can I turn an invoice into a delivery note?

Yes. Fill in the invoice, download it and click “Make a delivery note”. The supplier, buyer and items carry over, the next number is suggested and the invoice number goes into the basis.

How do I show VAT on the delivery note?

If you are not a VAT payer, the note says “Без ПДВ” (no VAT). For VAT payers the Tax Code sets the rate: 20% standard, 14% and 7% for certain goods only, 0% for exports (Art. 193, 195). The generator shows net prices, the VAT amount, the total with VAT and VAT in words.

How long should I keep delivery notes?

A FOP keeps primary documents for at least 1,095 days from filing the return they were used for (Tax Code, cl. 44.3.3). Keep the PDFs and the signed paper copies.

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Delivery note (vydatkova nakladna) for FOP